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WORKING AT THE UNIVERSITY

As a new employee at UiA, finding all the information you need can be overwhelming. On this page, we will try to provide you with a collection of important information and links that are directly relevant to your position as a PhD or Postdoc researcher. Some of this information is challenging to find, especially for those who do not speak Norwegian. As you will see, this page is a constant work in progress. If there is any information that you think is relevant but is missing from this page, please fill out the contact form. 

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General Links:

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  1. Life at Work (offices, outlook, cards, printing, etc.)

  2. Relevant Contacts

  3. Profile Page

    • All employees have an employee profile. The profile will appear both on Innaskjærs and uia.no. For more info about how to log in and edit your profile, click HERE

    • It is important to have a representative profile page, as it is the landing page for most researchers interested in your work. Some examples of good profile pages: Una Nwajei, PhD; Anne Deininger, Postdoc.

  4. Critical Information on your PhD Research

    • Progress plan and documents for the start of your PhD

    • Finding relevant conferences and how to participate in them- information to be added

    • Conference Posters, Abstracts, Proceedings- links to tips and tricks- - information to be added

    • Publications in journal and the DBH points ranking system: 

      • it is recommended to publish papers in journals that are approved by the Norwegian Government and the Scientific community (you can search for the name of the journals HERE to see if they are listed). This means that the journals have been ranked with DBH points (INFO HERE).

      • There are 2 levels of ranking,  Level 2 is the highest level, Level 1 is of lower quality level journals.

      • According to the ranking level, and to the number of authors, the university gets a certain amount of money for the publication. 

    • Ethical guidelines: all the work done as a researcher needs to be aligned with the Norwegian ethical guidelines for public service

  5. CRIStin, Aura, DBH Points, and KFU Account

    • CRIStin (Current research information system in Norway) is a research information system for hospitals, research institutes, and universities and university colleges. An essential part in the resultservice is the publishing database NVI (The Norwegian Science Index). Cristin pages will automatically update your employee profile pages. 

    • KFU account: All academic employees (not PhDs) in full-time or part-time positions can apply for having their own account for academic development (KFU). Apply by filling out the form below and submit it to the controller of your faculty’s management. Funds in a KFU account must be used for expenses related to the research and development of the employee holding the account. 

      • Level 1 results receive 1000 NOK funding 

      • Level 2 results receive 2000 NOK funding 

    • AURA (Agder University Research Archive): PhD students at the University of Agder should, if possible, publish their work in peer reviewed scientific publishing channels that accept parallel publishing in open archives. Articles should be deposited in AURA (read more info at the link).

      • Ask your publisher which version of your work can be published. Sherpa/Romeo or the copyright form that you signed before publishing can help to find out what is allowed.  

      • There are three possibilities: 

        • pre-print version: PDF-file of the first version that was submitted to the publisher before the review process 

        • post-print version: PDF-file of the improved version after the review process  

        • publisher’s version: PDF-file of the published version 

      • How to upload the permitted version. 

        • Log in to Cristin 

        • Find your result and click on “full format” 

        • Click on “Deliver full-text document” at the bottom of the page. 

      • The library will check if the uploaded version is in accordance with the copyright and upload the PDF-file to AURA.

    • Open Access publishing: the university covers publication fees for articles published in open access journals. For more information please contact the University Library, or check the details on their website.

  6. Travel and Research

    • Types of travel: business or scholarship- What is the difference?

    • Applying for a business travel: 

      • All trips must be approved in advance by the head of department. To do that you need to send a travel request via your supervisor (for PhDs)/directly to head of department and responsible administrative staff (Postdocs). When you travel is approved: https://www.uia.no/en/for-employees/employee-at-uia/travel.

    • Financing

      • The yearly budget for PhD positions is 20 000 NOK (or 60 000 NOK for 3 years, some specialisations may have extra budgets from different sources). The money is destined for PhD related expenses (courses, books, conference participations etc.).

      • Going on an exchange: what money is available? 

        • At the university level, up to 35 000 NOK; Information on application here. 

        • At the department level, this differs according to department. Ask PhD contact person from your administration.

        • The Research Council of Norway grants scholarships for this purpose, and their website provides more information about possibilities for studying abroad (add link). Other sources of information are Euraxess and UiAs websites for research mobility (add links)

        • When travelling to certain countries, for example to the USA, the PhD student might get exempted from some taxes. For more information see the tax convention between Norway and USA, or contact the Norwegian Tax Administration.

      • what you should consider when you choose a host- ...

      • financing participation in conferences

      • DBH points conferences

      • Non-DBH points

      • Conference where you don’t present- use money from your PhD account

      • Filling in a travel form (what amounts to put and where, max 3 days of compensation abroad)

      • Getting money in advance if you need it

      • Meal allowance amounts (depends on travel destination : https://arbeidsgiver.difi.no/lonn-goder-og-reise/reise/statens-satser-utenlands)

      • participating in PhD courses- only travel (both long distance and local), hotel costs and participation fee

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  7. Reimbursements - ESS, DFØ app, and accounting

  8. IT Support, Computers, Software, OneDrive

    • Software:​

      • Apps Anywhere: Login (either on campus or using the VPN) to download and install software for which the university has volume licensing. This includes Office, Endnote, Matlab, AutoCAD, SPSS, and many others. 

      • Referencing software (this is a pretty good collection in English). ​

      • English writing and proofreading software access: Grammerly. Contact Anne Augland (she is in charge of licenses for this).

      • Useful links for dealing with writing and referencing:

      • Ordering software (if what you need is not on Apps Anywhere)- info to be added.

  9. Welfare and Benefits

  10. Courses: Information coming soon on a separate page

  11. Unions and Employee Representatives

    • List of employee representatives for the various unions: Norwegian | English​​. Every faculty has representatives for the union or unions relevant to their fields of work and study. See the list at the bottom of this page to see which unions are represented in your faculty. 

    • There are many benefits to becoming a member of a union at UiA, including:

      • Insurance coverages (Home contents, life, travel​, etc.)

      • Legal representation 

      • Wage negotiations

      • Help with jobs and CV

      • For more information, please see the websites of the union(s) represented in your faculty. 

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Working at UiA - Useful Links: Text
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